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WHY OUTSOURCE?
Since the introduction of strict rules and regulations by the Association of Payment and Clearing Services (APACS) in 1993, the number of cheque Printers in the UK has been reduced. The result is that today all Cheque printers are strictly regulated with a particular reference to security.
APACS accredited cheque printers are required to carry adequate insurance against fraud. Cheque designs have to comply with Banks security standards to minimise tampering of cheques. The net result is that cheque printing today is more secure than ever before.
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Long run users of cheques such as government organisations, large corporations, share registrars and insurance firms have in the past purchased pre-signed cheques and personalised the cheques on their own premises. The cheques were then manually checked and mailed. The cheque runs were normally produced once a month or week and often handled by personnel in a rush and often after hours resulting in errors and delays. In addition, there was the added risk of pre-signed cheques being stored on the premises. Stocks of cheques had to be at least double the cheque run to ensure that cheques were available if the run was incorrect.
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Many organisations that undertake cheque payments now outsource this service to recognised security printers like Datagraphic Ltd. Datagraphic Ltd was the first Commercial Security Printer in the UK to install Xerox 4635 MICR digital printing equipment. Additional Xerox printers plus specialist finishing, folding, inserting and verifying equipment have enabled the Company to offer a truly unique digital security print service. The entire project is undertaken on their secure premises from the initial printing of the base stock to mailing.
Data is received from customers in virtually any format via ISDN or FTP into a secure receipt folder. Custom programme scripts are written in-house to suit the end-users individual requirements for the variable printing of business documents with a particular emphasis on security forms and cheques. After the initial set-up, jobs are produced daily, weekly, monthly or on demand.
Base stock of the background pattern (and Corporate logo if required) is kept in stock. The signature and the all black printing is only added to the cheque at the time of personalisation resulting in no wastage or storage of pre-signed cheques.
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Unique Mailcare equipment is used that to check all secure documents before mailing. The system creates audit files of security documents, in particular cheques. A small “2-D” (two dimensional) barcode is printed in the address area of the document during laser personalisation. The unique barcode is read into the system through the window of the sealed document. A text file is automatically created and compared to the original file supplied by the customer. Any discrepancies or missing documents are established and corrected before mailing.
The alpha-numeric 2-D barcode can contain up to 64 characters and is designed to include the cheque number, account number, mailsort code, job number and even the cheque value printed if required. The system is also used to check and sort documents in mailsort order.
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Audit trails are produced at the time of printing and fulfilment and can be sent to the customer for verification before mailing if required. The total service includes business forms and cheques, envelopes, computer processing and printing PLUS collating, folding, inserting and mailing.
Products and Services include:
* Payslips and supporting documents
* Invoices and Statements
* Direct Mail Letters and Cards
* Fund Management Reports
* Print on Demand A4 Cheques
* Variable Cheque printing service
* Cheque payment service
* Giro Payment Books
* Digitally produced security documents
* Ticket printing service
* Personalised membership cards
* Transactional print of accounting documents
* Confidential portfolio management letters
* Bar code numbering
* MICR, OCR and CMC 7 encoding...................................................................................................................................
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